Letter of Tenant to Renew Lease Sample

A “Letter of Tenant to Renew Lease Sample” is a document that a tenant writes to their landlord or property manager to request an extension of their current lease agreement. The letter should express the tenant’s desire to continue renting the property and explain why they would like to renew the lease.

The tenant needs to include their contact information in the letter, such as their phone number and email address. Additionally, the letter should include the current lease agreement details, such as the rental address, the start and end date of the lease, and the rental amount. The purpose of the letter is to formally request a lease renewal and make it easy for the landlord or property manager to process the request. The letter should be well written, professional, and polite, as a good relationship with the landlord is critical to a successful tenancy.

TEMPLATE #1

(Tenant is an individual)

Date: __________

To:
(Name of the Tenant)
(Address)
(Phone No.)

Sub: Renewal of the rental agreement

Dear ,

I am writing with reference to the rental agreement dated between us, which is set to expire on (Date).

I am informing you that your request for a renewal of the agreement has been received and accepted. I confirm that the said rental agreement will be renewed for additional months.

We will proceed with the renewal formalities after the current term expires.

I look forward to continuing our positive landlord-tenant relationship.

Sincerely,
(Signature)
(Name of the Landlord)
Mob. _________

TEMPLATE #2

(Tenant is an organisation.)

Ref: ________
Date: ________

To:
(Name of the Officer)
(Designation)
(Name of the Tenant Organisation)
(Address)
(Phone Number)

Sub. : Renewal of Lease Agreement

Dear ,

Greetings!

We are writing to refer to the Leave and License Agreement between (Name of the Landlord Organisation) and (Name of the Tenant Organisation) dated for a period of months.
The term of the said agreement is set to expire on (Last Date as per the Agreement).

We are pleased to confirm our intention to renew the agreement for another term of _ months after the expiry date.

We will proceed with the renewal formalities after the expiry date.
We look forward to continuing our positive business relationship.

Sincerely,

(Signature)
(Name of the Person)
(Designation)
(Name of the Landlord Organisation)

TEMPLATE #3 (Email)

(Tenant is an organisation.)

Dear ________,

I hope this email finds you well. I am writing to inform you that the term of our leave and license agreement dated ________ is set to expire on (Date). We understand that your organization is interested in renewing the agreement.

We confirm and agree to renew the agreement for another period of ___ months. As per the terms of the existing agreement (Clause ___), the rental amount will be increased by ___% per annum.

Attached to this email, you will find the draft of the renewal agreement to be executed after the expiry date. Please let me know if you have any questions or concerns regarding this.

We value our mutually beneficial relationship and look forward to continuing it.

Best regards,
(Name of the Person)