Holiday Notice Format for Office

A holiday notice is an official announcement informing employees and stakeholders about the company’s scheduled holidays and time off. This notice serves as a reminder for employees to plan their own time off and make necessary arrangements, and it also helps the company manage staffing and workload during the holiday season.

When creating a holiday notice, it is important to be clear, concise, and professional in your messaging. Start by introducing the company’s holiday schedule, including the dates and duration of the holiday. Provide information on office hours, availability of key personnel, and any other relevant details that employees and stakeholders need to know.

It is also important to include information about how employees should handle work-related matters during the holiday, such as how to access important files, who to contact in case of emergency, and what the expectations are for responding to emails or phone calls.

Finally, end the holiday notice with a warm, festive message wishing employees and stakeholders a happy holiday season. Be sure to proofread the notice several times to ensure accuracy and clarity.

TEMPLATE #1
(Office closed for holiday notice: Memo to all employees)

Dear All,

This is to inform you that our office will be closed on (Day), (Date) due to (Mention the reason). We regret any inconvenience this may cause.

Please note that the office will resume normal operations on the following working day.

We kindly request that you share this information with your colleagues.

Best regards,
(Name of the Officer)
(Designation)

TEMPLATE #2
(Business store closed for holiday notice: Email to all clients)

Dear Sir/Madam,

We would like to inform you that our store located at (Location) will be closed on (Day), (Date) due to (Mention the reason).

We understand that this may cause inconvenience and we sincerely apologize for any disruptions this may cause.

For any urgent matters, you may reach us at __________.

Thank you for your understanding.

Best regards,
(Name of the Officer)
(Designation)

TEMPLATE #3
(Offices or institutions where the public visit in general viz. Govt. office, Museum, etc.)

Dear Sir/Madam,

We would like to inform you that the (Name of the Office/Institution) located at (Address) will not be accessible to the public on (Day), (Date) due to (Mention the reason).

We will resume regular business hours/visits on (Day), (Date) at (Time).

We apologize for any inconvenience this may cause and thank you for your understanding.

In case of any emergency, please don’t hesitate to call us at ________.

Thank you,

(Signature)
(Name of the Authorized Officer)
(Designation

TEMPLATE #4
(Early closing of office – email to all employees)

Dear All,

This is to inform you that our office will close early today at (Time) due to (Mention the reason).

Please discuss any pending important tasks with your HODs before departing for the day.

Thank you for your cooperation and understanding.

Best regards,
(Name of the Officer)
(Designation)