Breach of Confidentiality Letter Template
Our Breach of Confidentiality Letter Template provides a clear and effective way to address violations of confidential information in the workplace. The template outlines the seriousness of the breach, the potential consequences, and steps taken to prevent future incidents. Use this template to safeguard sensitive information and maintain the credibility of your organization.
The following format of warning letter to the employee is for your reference.
TEMPLATE
Ref: _________
Date: _________
To
(Name of the Employee)
(Designation)
(Department’s Name)
(Communication Address)
Sub.: Violation of Confidentiality Agreement dated _________.
Dear [Employee Name],
We are writing to bring to your attention a matter of concern regarding your recent conduct. We have received information that you have disclosed confidential information of the company to a third party, which could potentially harm the interests of the company.
Specifically, it has been reported that you shared the following information with [Name of the Person]:
- XYZ Project information for [Client Name]; and
- Business plans and strategy for the said project.
As you are aware, [Name of the Person] is employed by [Company Name], which is a competitor in the same industry as our company. We are shocked by this irresponsible action on your part.
In accordance with the non-disclosure agreement dated [Date] between you and the company, you are legally bound to keep confidential information of the company confidential, especially information related to projects. This type of information is defined as confidential under clause [Number] of the said agreement.
A disciplinary meeting will be held on [Date] at [Time] and [Location], in which you, your superior [Name of Superior], HR Head [Name of HR Head], and CEO [Name of CEO] will be present. During this meeting, the case will be heard and you will have an opportunity to explain your actions and why disciplinary action should not be taken against you for violating the confidentiality agreement with the company. Please make sure to attend the meeting. If you fail to do so, appropriate actions will be taken in this matter.
Sincerely,
[Signature]
[Authorized Officer Name]
[Designation]
[Department Name]
