Sample Warning Letter To Employee For Not Following Instructions

A warning letter is a formal document that is issued by an employer to an employee who has violated company policies or failed to follow instructions. A Sample Warning Letter To Employee For Not Following Instructions serves as a written documentation of the employee’s violation and serves as a reminder of the company’s expectations.

This letter should be specific and clear about the instructions that were not followed, and the consequences of continuing to do so. It should also explain the steps the employee can take to correct the issue and avoid future violations.

Additionally, a warning letter should be delivered in a professional and respectful manner. It should be addressed to the employee and should include the date, the employee’s name, and job title. It should also include the name and title of the person issuing the warning.

A template for a warning letter to an employee for not adhering to company procedures or policies is provided below for your reference.

TEMPLATE

Ref: _________
Date: ________

To,

(Name of the Employee)
(Designation)
(Department)
Employee Code: ________

Sub.: Non-Compliance with Company Policies and Procedures

Dear Mr. / Ms. (First Name of the Employee),

We are writing to address a recent issue regarding your non-compliance with the company policies and procedures. It has been brought to our attention that you have not been following the guidelines set forth by the company for the performance of your duties. Specifically, you have been found in violation of Section(s) ___, ___ and ___ of the Employee Handbook, which was provided to you upon your hiring.

As an employee of this organization, it is your responsibility to adhere to the policies and procedures set forth by the company. Failure to do so can negatively impact the productivity and efficiency of the organization.

Please be advised that continued non-compliance with company policies and procedures may result in disciplinary action, including but not limited to salary deductions, suspension, or termination of employment.

We expect that you take immediate action to rectify this situation and comply with company policies and procedures.

Sincerely,

For (Name of the Organisation),

(Signature)
(Name of the Officer)
(Designation)