No Longer Employed With Company Letter

A “Sample Letter Stating Employee No Longer Works for Company” is a document that formally informs third parties that an individual is no longer an employee of the company. This letter is used to update the records of clients, vendors, and other organizations that have had previous interactions with the individual in their capacity as an employee of the company.

The letter should include the following information: the name of the individual, their previous position, their last day of employment, and a statement that the individual is no longer an employee of the company.

Additionally, the letter should include the signature of an authorized person from the company, such as the HR manager or the manager of the department where the employee worked. This letter can be used for various purposes, including providing proof of employment for unemployment benefits, updating payroll and benefits records, and notifying clients and vendors that the individual is no longer affiliated with the company. It is important to note that this letter should be professional and unbiased, stating only the facts regarding the employee’s status and not including any personal opinions or negative comments.

TEMPLARE #1

(Only a confirmation that the employee no longer works here.)

Ref: ……….
Date:……

To

(Name of the Organisation)
(Full Address)
(Telephone Number)

Reg.: Confirmation of separation from our company of Mr. / Ms.

Dear ,

In reference to your inquiry regarding the employment status of Mr. / Ms. ___, we can confirm that they were previously employed by our company as of (Date). However, they are no longer an employee with us as of (Date) and are no longer associated with our company in any capacity.

Please note that we are unable to provide any further information or confirmation of their current employer.

Thank you for your understanding.

Sincerely,
For
(Name of the Company),
(Signature)
(Name of the Officer)
(Designation)

TEMPLATE #2

(A confirmation and further information about the ex-employee’s present employer)

Ref:………
Date: …………..

To
(Name of the Recipient Organisation)
(Address)
(Phone Number)

Sub.: Confirmation and further information regarding ex-employee Mr. / Ms. __.

Dear ,

We are writing in response to your letter, referenced above, in which you requested information about the employment status of our former employee, Mr. / Ms. _____.
We can confirm that he/she was employed by our company until (Date), at which point their employment was terminated. We do not have any further information about their current employment status.

However, as per our record, it appears that Mr. / Ms. __ may be currently employed by (Name of the Organisation), located at (Address). Please note that this information is based on our records, and we cannot confirm its accuracy.

If you have any further questions, please do not hesitate to contact us.

Sincerely,

(Name of the Company)
(Signature)
(Name of the Officer)
(Designation)

TEMPLATE #3

(Returning the letter or parcel addressed to an ex-employee.)

Ref:…………
Date: …………..

To
(Name of the Sender)
(Address)

Sub.: Return of letter/ parcel addressed to ex-employee, Mr./Ms. _

Dear ,

We are writing in reference to the letter/ parcel that you sent to our company, addressed to Mr./Ms. _. We regret to inform you that this individual is no longer employed with us, and as such, we are returning the letter/ parcel to you.

Please be informed that Mr./Ms. __ had left our company on (Date), and according to our information, he/she had joined (Name of the Organisation), located at (Address).
We apologize for any inconvenience this may have caused and request you update your records accordingly and direct your future correspondence to the correct address.
Thank you for your understanding.

Sincerely,

(Name of the Company)
(Signature)
(Name of the Officer)
(Designation)

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