Warning Letter To Society Member  for Maintenance Charges Due

A warning letter to a society member for maintenance charges due is a formal written communication that notifies a resident that they have not paid their monthly maintenance fees for their flat in the society. The letter outlines the specific amount of outstanding dues, the time period for which they are due, and the consequences of non-payment. It is usually written by the society committee and serves as a final reminder before legal action is taken.

The warning letter includes a request for immediate payment, as well as information about the payment methods available, such as cash payment at the society office or online payment to the society’s bank account. In the event that the dues remain unpaid for a specified period of time, the society may take legal action against the member. The letter is usually sent via registered post, and a copy is kept on file for future reference.

The formats given hereunder are examples only for your reference. Modify suitably.

TEMPLATE #1
(Simple payment reminder letter to society member – Initially send a few times)

Ref: ……………….
Date: ……………..

To
(Name of the Society Member)
Flat No. …………., “….” Wing
(Name of the Society)
(Address)
(Phone Number)

Sub.: Reminder for unpaid society maintenance charges

Dear …………,

We hope this letter finds you well. We would like to remind you that the monthly maintenance charges for your flat in the “….” Wing of (Name of the Society) for the month of ……….. and ………… are due and have not been paid yet. It has been over …. days since the payments were due but not received by us yet.

We understand that unforeseen circumstances may have caused the delay in payment, but we kindly request you to make the necessary payment at the earliest in the interest of the society. The maintenance charges collected are crucial for the upkeep and maintenance of the society’s facilities and services.

We would also like to remind you that as per the society’s by-laws, any delay in payment attracts an interest on the payment due at the rate of ….% per annum. Hence, you are also required to pay a sum of (Amount) towards interest in addition to the maintenance charges due.

We urge you to make the payment at the earliest to avoid any further penalties or legal action by the society committee. You can deposit the payment in cash at our society’s office or you can pay it online to the society’s bank account (Society name …………………, bank name ………… account number …………, IFSC ……………. and branch …………..).

We appreciate your cooperation and understanding in this matter.

Sincerely,

(Signature)
(Name of the Society Committee Member)
(Designation)

TEMPLATE #2
(Detailed payment demand letter to society member – Final notice with legal action warning)

Ref: ………………….
Date: ………………..

To
(Name of the Client)
Address of Property
(Address)
(Phone Number)

CC to: (Other address of the Client)

Sub.: Non-payment of dues – rental payment

Dear Sir/Madam,

We would like to draw your attention to our previous correspondences sent to you regarding the payment of the rent for the property at (Address of Property). It is regrettable to note that you have not yet paid the due amount for the last …. months.

As per the agreement between us, you are required to pay the rent of (Amount) per month by the ….th day of the succeeding month. Failure to make timely payment attracts an interest on the payment due at the rate of ….% per annum. Hence, you are also required to pay a sum of (Amount) towards interest in addition to the rent amount due.

We urge you to clear the dues at the earliest possible time. You can deposit the payment in cash at our office or pay it online to our bank account (Bank name ………… account number …………, IFSC ……………. and branch …………..).

Please note that if we do not receive the payment within …. months from the payment due date, we will be compelled to take legal action against you.

We sincerely hope that we can resolve this matter without taking any legal recourse.

Thank you for your cooperation.

Sincerely,

(Signature)
(Name of the Property Manager)
(Designation)