Warning Letter To Employee For Leave Without Information

A warning letter to an employee for leave without information is a document issued by an employer to an employee who has taken leave without providing proper notice or documentation. The letter serves as a formal warning that the employee’s actions are in violation of company policy and may result in disciplinary action if the behavior is not corrected.

The letter may also include details of the company’s leave policies, the specific dates and times the employee was absent, and the consequences of future violations. The letter is usually considered as a formal document and is used as a record for future reference.

TEMPLATE #1

(Warning letter to employee for absence without permission.)

Ref: ________
Date: _______

To
(Name of the Employee)
(Designation)
(Department)
Employee Code: ________

Sub.: Absenteeism from work – Violation of Company Policy

Dear Mr. / Ms. (First Name of the Employee),

We regret to inform you that your recent absence from work, from (Date) to (Date), without prior permission or notice, is in violation of our company’s policies and procedures. This behavior is unacceptable and unprofessional.

As per our company’s policies, all employees are required to adhere to their scheduled working hours and follow the proper leave application procedure before taking any time off. Your failure to do so has caused inconvenience and disruption to the operations of the company.

We strongly advise you to refrain from repeating such incidents in the future. While this is your first violation, any further instances of absenteeism without proper notice or permission may result in disciplinary action, up to and including termination of employment.

Please be advised that this letter will be placed in your personnel file for future reference. We ask that you acknowledge receipt of this letter by signing the enclosed copy.

Sincerely,
(Signature)
(Name of the Superior Officer)
(Designation)

Encl.: A/a”

TEMPLATE #2

(Warning letter to employee for absconding from work/duty.)

Ref: _________
Date: ________

To
(Name of the Employee)
(Designation)
(Department)
Employee Code: ______

Sub.: Absconding from duty – Violation of employment contract

Mr. / Ms. (First Name of the Employee),

It has come to our attention that you have been absent from work since (Date) without informing your supervisor or requesting leave. This prolonged absenteeism is considered as “absconding from duty”, which is a severe breach of your employment contract.

You are hereby given ___ days’ time to return to work by ___ p.m. on (Date). If you fail to do so, your employment with the company will be terminated. Additionally, a penalty of ___ days’ salary will be deducted from any outstanding payments due to you for the days of your absenteeism.

We also understand that you may have company property or important documents in your possession. If your employment is terminated, please ensure to return these items to your supervisor promptly.

You will also be expected to complete a proper handover of your responsibilities and duties to your supervisor prior to your termination.

Please be advised that this behavior will not be tolerated in the future. This letter will be placed in your personnel file for future reference. Please acknowledge receipt of this letter by signing the enclosed copy.

Sincerely,
(Signature)
(Name of the Officer)
(Designation)

Encl.: A/a