Sample Letter from Landlord to Tenant for Repairs  & Maintenance

A Sample Letter from Landlord to Tenant for Repairs & Maintenance is a written document that outlines the necessary repairs and maintenance required in a rental property. It serves as a formal request from the landlord to the tenant to address any issues that need fixing. This letter also serves as evidence of the landlord’s efforts to maintain the property in good condition. It is a crucial communication tool that ensures the smooth running of the tenancy relationship and helps to prevent any misunderstandings.

Discover a collection of letters from a landlord to a tenant concerning repairs, maintenance, and cleanliness. Get access to sample templates to help you communicate effectively.

TEMPLATE #1
(In case, rent agreement has conditions on repairs payment.)

Date: _________

From
(Name of the Landlord)
(Address)

To
(Name of the Tenant)
(Address)

Subject: Request for Repairs and Cleanliness of the Flat.

Dear [Name of the Tenant],

I hope this letter finds you in good health and spirits. I am writing to follow up on the repairs and cleanliness of the Flat that you currently reside in. As per our agreement, the Flat is due for its quarterly maintenance, including cleaning and any necessary repairs.

I kindly request that you attend to the repairs and cleaning within the next [number of days]. I will be coming for a visit and will check the condition of the Flat. If you need any assistance in finding professionals to carry out the work, please let me know. I have several contacts who can do a good job at a reasonable rate. Please note that you will be responsible for making an upfront payment to them.

Should you need any further assistance, please do not hesitate to contact me. I would be happy to help.

Thank you for your cooperation.

Best regards,

(Signature)
(Name of the Landlord)

TEMPLATE #2
(In case no pre-agreement / understanding on repairs payment.)

Date: ________

To
(Tenant Name)
(Full Address)

Subject: Request for Maintenance Work in the Flat/Apartment

Dear [Tenant Name],

I hope this letter finds you in good health and spirits. I am writing to enquire about the maintenance work of the flat that you have rented from me.

As you may recall, it has been almost 7 months since you have been residing in the flat. While I understand that you must be taking care of the property, I would like to kindly suggest that if there are any damages or repairs needed, it would be best to address them promptly.

Although there are no specific clauses in the rent agreement regarding the bearing of repair costs, I believe it would be reasonable for you to take care of any necessary repairs. If you require assistance in finding reliable service providers, please do not hesitate to reach out to me. I know a few professionals in the area who could offer their services at reasonable rates.

I would appreciate if you could update me on the status of the maintenance work.

Thank you for your understanding and cooperation.

Best regards,

[Landlord’s Signature]
[Landlord’s Name]