A Sample Landlord Letter to Tenant not Returning Security Deposit is a formal communication from a landlord to a tenant notifying them that their security deposit will not be returned. The letter outlines the reasons for withholding the deposit, such as unpaid rent, damages, or outstanding bills, and provides a detailed breakdown of the charges.
The letter may also include information on the state laws regarding security deposits and how the tenant can dispute the charges or seek recourse. It is important for landlords to provide evidence to support their claims and to ensure that they comply with state laws when withholding security deposits.
This letter serves as a final notice to the tenant and may be used as evidence in court if the tenant decides to pursue legal action. It is important to ensure that the letter is clear, concise, and professional in tone to avoid any misunderstandings or disputes.
In summary, a Sample Landlord Letter to Tenant not Returning Security Deposit is an important document that protects the landlord’s interests and ensures that tenants understand the reasons for withholding their deposit.
Provided below are examples of letters and emails that landlords can use to communicate with tenants when returning their security deposits after deductions have been made.
TEMPLATE #1 (Letter)
(Name of the Tenant)
Subject: Security Deposit Deductions
I hope this letter finds you well. I am writing to you regarding your security deposit for the property that you rented under the lease agreement dated ________.
As per the terms of our agreement, I have thoroughly inspected the property after you vacated it on (Date). During the inspection, I observed that there were damages to the property, including scratches on the hardwood floors, broken kitchen tiles, and stains on the carpets.
As a result, I have had to arrange for repairs to the property, which will incur an estimated cost of (Amount). I would like to inform you that I will be deducting this amount from your security deposit of ________ as allowed by the lease agreement.
Therefore, I am returning the balance of your security deposit in the amount of ________, which will be sent to you by (Method of Payment) within the next (Number of Days) days. Please note that the deduction has been made in accordance with clause ___ of the lease agreement.
Thank you for your cooperation in this matter. If you have any questions or concerns, please do not hesitate to contact me.
(Name of the Landlord)
TEMPLATE #2 (Email)
I hope this email finds you well. I am writing to inform you that I have received the keys to the premises that you vacated on (Date).
However, I regret to inform you that there is still ___ month(s) of rent outstanding that needs to be settled. As per the terms of our rental agreement dated ________, the amount due will be deducted from the security deposit that you have paid.
After deducting the outstanding rent amount, the balance of your security deposit will be refunded to you. Please provide me with your bank account details, including the account holder’s name, account number, bank name, and branch address, so that I can initiate a wire transfer of the remaining amount.
Please let me know if you have any questions or concerns. Thank you for your cooperation in this matter.
(Name of the Landlord)