Employee salary confirmation letter from Employer

An employee salary confirmation letter is a document issued by an employer to confirm the salary details of an employee. It serves as official documentation of the employee’s salary, including the amount, payment frequency, and any other compensation details.

This letter is important for employees to have for personal record-keeping and for reference in the future, for instance during tax season or for loan applications. It is also useful for employers as it helps to maintain transparency and clear communication regarding the employee’s compensation.

The format of the salary confirmation letter from the employer can follow the template provided below.

TEMPLATE #1
(In case the Financial Institution has directly written to the Employer asking for Income proof of an Employee)

Date:__________

To:
[Financial Institution Name]
[Address]
[Contact Number]

Attention: [Name and Designation of Concerned Officer in Financial Institution]

Subject: Income Details for [Employee Name], [Designation] at [Company Name]

We have received your request for the salary details of our employee, [Employee Name], regarding his pending personal loan application with your institution. Please find below the confirmed salary details of [Employee Name]:

• [Month 1]: Fixed Pay – [Amount] and Variable Pay – [Amount]
• [Month 2]: Fixed Pay – [Amount] and Variable Pay – [Amount]
• [Month 3]: Fixed Pay – [Amount] and Variable Pay – [Amount]

Please note that [Employee Name] was promoted this year in [Month Name] and his salary was increased by [Percentage]%. His next promotion is due in [Month and Year].

If you require any additional information, please do not hesitate to contact us during office hours.

Thank you for your time and consideration.

Sincerely, [Company Name]

[Signature]
[Officer Name]
[Designation]

TEMPLATE #2
(In case the Employee has sought an income verification letter from the Employer to provide to the Financial Institution)

Date: __________
Ref:__________

To Whom It May Concern,

We are pleased to provide the salary details of [Employee Name], [Designation], [Employee Code], who has been employed in the [Department Name] of [Company Name] since [Employee Join Date].

Over the last three months, [Employee Name] has received a salary of [Amount] per month, excluding variable pay & incentives for the months of [Month 1], [Month 2], and [Month 3].

The information provided above is accurate based on our records and is being provided at the request of [Employee Name] for submission to [Financial Institution Name] in support of her credit card application.

Thank you for your time and consideration.

Sincerely, [Company Name]

[Signature]
[Officer Name]
[Designation]