Request letter for police verification by Passport holder

Request letter for police verification by Passport holder
Request letter for police verification by Passport holder

A request letter for police verification is a formal letter written by a passport holder requesting the local police authorities to conduct a background check and provide a clearance certificate for the purpose of obtaining a passport or other official documents. The letter should include the applicant’s personal details such as name, address, and contact information along with the purpose of the verification. The applicant should also mention the details of the passport application, such as the application number and date of submission.

The police verification process is an important step in obtaining a passport, as it ensures that the applicant has no criminal record or pending criminal cases. The police authorities conduct a thorough investigation by verifying the applicant’s residential address, employment details, and personal character. The police clearance certificate serves as proof that the applicant has been verified by the local authorities and is deemed suitable for travel abroad.

The request letter for police verification should be written in a clear and concise manner, and the applicant should provide all the necessary information required for the verification process. It is important to note that the police verification process may take several weeks, and the applicant should plan accordingly.

If a prescribed form is not available, the following template for an application letter may be used.


The Consulate General/Embassy/High Commission of (Country name)

Sub: Application for Police Clearance Certificate

Dear Sir/Madam,

I am writing to apply for a Police Clearance Certificate for visa/immigration purposes. The details of my personal information are as follows:

Full Name: ____________________
Previous Name (if applicable): ____________________
Gender: ____________________
Date of Birth: ____________________
Place of Birth: ____________________
Nationality: ____________________
Passport Number: ____________________
Passport Issued Date: ____________________
Passport Issued Place: ____________________
Passport Expiry Date: ____________________
Occupation: ____________________
Residential Address: ____________________
Phone Number: ____________________

I have not been involved in any criminal case, and I have not been convicted by any court of law, in India or abroad. I have attached all the necessary documents along with this application.

I kindly request your office to issue my Police Clearance Certificate as soon as possible to avoid any delays in my visa/immigration process.

Thank you for considering my application.


Full Name: ____________________
Date: ____________________
Place: ____________________


  1. A copy of my passport
  2. A copy of my ID proof (Aadhar card/Driving license/Voter ID card)
  3. A copy of the Visa application
  4. Any other supporting documents if required

Read more : Authority Letter for Collection of Documents

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