Death Intimation Letter Format To Bank

Losing a loved one is an emotional and challenging experience, and amidst the grief, it’s essential to manage the practical aspects of life, including financial matters. One such crucial task is informing the bank about the unfortunate demise of an account holder. A Death Intimation Letter to the bank is a formal communication that conveys this solemn news.

This letter serves as a means to inform the bank of the account holder’s passing and provides necessary details, such as the account holder’s name, account number, date of death, and other relevant information. Additionally, it may include instructions on how to handle the deceased’s accounts, whether through closure, transfer, or the designation of a legal representative.

Writing a Death Intimation Letter to the bank is a responsible and necessary step to ensure the orderly and lawful handling of the deceased’s financial affairs. In this guide, we will provide you with a sample format for composing your own letter to notify the bank about the passing of an account holder, assisting you during this challenging time.

TEMPLATE #1

Date: …………………

To
(Name of the Investment Company)
(Unit: Name of the Mutual Fund Company)
(Full Address, Phone Number, Email)

Sub.: Request for transmission of mutual fund units

Dear Sir/Madam,

I/We, (Name of Nominees/ Heirs), would like to inform you that the following mutual fund units are currently being held in the name of (Name of the Sole or all Joint Holders, who passed away), who unfortunately passed away on (Date). I am enclosing the death certificate of the deceased along with this letter.

Sl. No. | Mutual Fund Scheme Name | Folio No. | No. of Units

1.

2.

(In case of nominee) As per your records, I/We am/are the registered nominee for the above-mentioned units. I/We have also enclosed my/our identity and address proofs for your verification purposes.

Or

(In case of legal heir) I/We am/are the legal heirs of the deceased who held the aforementioned mutual fund units. I am enclosing a copy of the Will / Succession Certificate for your reference.

My/Our personal and banking details are as follows. Please update them in your records.

Sl. No. | Claimant Name | Address | Phone | Email | Banking | PAN | Relationship with Deceased

1.

2.

Therefore, I/We kindly request you to transmit the said mutual fund units in my/our name.

Please do the needful and communicate accordingly.

Thanking you,
Yours faithfully,

(Signature)
(Name of the Nominee/ Legal Heir)

Enclosures:
(1) Copy of Death Certificate duly attested by Notary Public.
(2) Copy of Will / Succession Certificate duly attested by Notary Public.
(3) KYC documents – identity and address proofs of nominees/ heirs.
(4) Bank mandate form with signature verification from banker of nominees / heirs.
(5) Indemnity bond and individual affidavits from legal heirs.

TEMPLATE #2

Date: ……………

To
(Name of the Mutual Fund company)
(Office Address)
(Phone Number)

Sub.: Request for Transmission of Mutual Fund Units

Dear Sir/Madam,

I/We, (Name of the Surviving Unit-holders), would like to inform you that (Name of the Deceased Unit-holder) and I/We jointly hold the following mutual fund units. Unfortunately, (Name of the Deceased Unit-holder) has passed away on (Date).

Sl. No. | Mutual Fund Scheme Name | Folio No. | No. of Units

1.

2.

Therefore, I/We request you to kindly transmit the said mutual fund units in my/our name. I/We have enclosed my/our identity and address proofs along with the required documents, including the death certificate copy and bank mandate form.

Please do the needful and inform us once the transmission is complete.

Thanking you,
Yours faithfully,

(Signature)

(Name of the Surviving Unit-holder)

Enclosures:
(1) Original death certificate/copy of death certificate duly attested by a gazetted officer or notary.
(2) Identity and address proofs of surviving unit-holders.
(3) Bank mandate form duly filled in and attested by the banker

TEMPLATE #3

Date: ………………

To
(Name of the Mutual Fund company)
(Office Address)
(Phone Number)

Sub.: Request for transmission of mutual fund units

Dear Sir/Madam,

I am (Name of the Legal Guardian) and I am writing to inform you that the following mutual fund units are currently held in the name of (Deceased Person’s Name), who has sadly passed away on (Date). I am the legal guardian of (Minor Name), who is the registered nominee for the below-mentioned mutual fund units.

[Details of the Mutual Fund Units: Scheme name, Number of units and Folio number]

I request you to kindly transmit the said mutual fund units in the name of (Minor Name) under my guardianship. Enclosed herewith are all the necessary documents including a notarized copy of the death certificate of the deceased unitholder, identity and address proofs of the nominee and guardian, bank mandate details of the nominee and guardian in the form attested by the banker, a notarized copy of the minor nominee’s date of birth proof, and legal guardianship proof in the form of a court order copy duly notarized.

Please let me know if you require any further information or documents by letter at (Address), email at …………… or over the phone reachable at ……………..

Thank you for your assistance in this matter.

Yours faithfully,

(Signature)

(Name of the Legal Guardian)

Enclosures:
(1) Notarized copy of the death certificate of the deceased unitholder.
(2) Identity and address proofs of nominee and guardian.
(3) Bank mandate details of the nominee and guardian in the form attested by the banker.
(4) A notarized copy of the minor nominee’s date of birth proof.
(5) Legal guardianship proof – court order copy duly notarized.

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